Cancelation policy

 

Unless otherwise stated (scroll down for Cuba specific cancellation policy) the following cancellation policy applies:

 

A 1.000 USD deposit is required to book your spot.

 

Full payment is due no later than 90 days prior to departure unless indicated otherwise in the description of the tour or workshop.

 

All cancellation notices must be received in writing and will become effective as of the date of the postmark.

 

We strongly recommend buying a “Cancel for any reason” Trip Cancellation Insurance that can protect you against unforeseen circumstances that might prevent your attendance , and trip cancellation should you unexpectedly need to cancel.

 

Trekking & Adventure Ltd. reserves the right to cancel a reservation if full payment has not been received by 90 days prior to departure. All cancellation notices must be received in writing and will become effective as of the date of the postmark.

 

– If you cancel 121 days or more prior to departure Trekking&Adventure (The Travel Agent) will give you back your deposit less 300 $.

 

– Between 120 and 91 days before the departure date, Trekking&Adventure (The Travel Agent) will retain your full deposit and/or partial payment as well as fees that are charged by the suppliers providing the services included in your tour, and/or the airlines providing the air transportation . Fees may range from 25% to 100% of tour costs.

 

– Less than 91 days before the departure date, Trekking&Adventure (The Travel Agent) will retain 50% of the price of the tour as well as fees that are charged by the suppliers providing the services included in your tour, and/or the airlines providing the air transportation . Fees may range from 25% to 100% of tour costs.

 

– Less than 60 days before the departure date, Trekking&Aventura (The Travel Agent) will retain 100 % of the price of the tour .

 

Any airline tickets issued are subject to the carrier’s refund policy. Leaving an expedition in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions of an expedition. No refunds will be given for unused hotel rooms, meals, sightseeing trips, or trek arrangements.

 

We reserve the right to cancel any trip because of inadequate enrollment that makes the trip economically infeasible to operate or because of our concerns with respect to the safety, health, or welfare of the participants. If an expedition is canceled by us prior to departure, Trekking & Adventure will provide the participant with a full refund of monies paid to them; except in the event cancellation is due to a significant event that makes it infeasible to operate the expedition as planned, in which case T&A will provide the participant with a refund and/or credit toward a future Nomad Photo Expedition trip equivalent to monies paid to them. (See Terms)

  

Full insurance of initial deposit

All passengers booking with Trekking & Adventure Ltd are fully insured for the initial deposit and subsequently the balance of all monies paid, including repatriation if required, arising from the cancellation or curtailment of the travel arrangements due to the insolvency of Trekking & Adventure Ltd.
 

Terms

Voluntary Participation
 
By registering for a Nomad Photo Expedition trip , you acknowledge that you have voluntarily applied to participate on this trip and that you have read the description of the trip as it appears in the current catalog or website.
  
Subject to change
 
In the event that for any reason whatsoever, such as but not limited to a medical emergency, the originally assigned photographer is unable to accompany the trip, he will be replaced by another photographer with experience in the same destination. Such a change will not be deemed sufficient grounds for a refund other than stated in the cancellation policy.
 
Prices and itineraries may vary without prior notice until the moment of booking. Itineraries may be altered during the trip depending on photographic interest upon decision of the accompanying photographer.
 
Health and fitness:
 
You are expected to be in reasonable shape and fitness and being able to walk for several hours at a normal pace as well as to take care of your own equipment. You could have to transport your own luggage and bags in airports and hotels. By registering in our workshops you attest that you have no physical limitation or incapacity that could create risk to or impact in the rhythm of the rest of the group.

We reserve the right to refuse the participation of any participant not considered suitable due to his fitness level.
  
The Agent
 
The pace of each journey, the dedication to one or another theme and/or region, are designed and determined by Harry Fisch based on his experience in the region, research and/or accounts of other travelers, as well as relationships established over the years at various destinations. Harry Fisch or Nomad Photo Expeditions does not own or operate any entity, which is to or does provide goods or services for your trip including, for example, lodging facilities, airline, vessel, minibus, or other transportation companies, guides or guide services, local ground operators, providers or organizers of optional excursions, food service providers, etc. All such persons and entities are independent contractors. As a result, Harry Fisch or Nomad Photo Expeditions is not liable for any negligent or willful act or failure to act of any such person or entity or of any third party.
 
Travel arrangements, logistics, bookings, support, insurance, and everything related to the activity of a Travel Agent are organized by Viajes Trekking y Aventura c.i.c ma 1038, in accordance with the laws in force.
 
Any airline tickets issued are subject to the carrier’s refund policy. Leaving an expedition in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions of an expedition. No refunds will be given for unused hotel rooms, meals, sightseeing trips, or trek arrangements.
  
Itinerary Modification & liabilities
 
We reserve the right to cancel any trip because of inadequate enrollment that makes the trip economically infeasible to operate or because of our concerns with respect to the safety, health, or welfare of the participants. If an expedition is canceled by us prior to departure, Trekking & Adventure will provide the participant with a full refund of monies paid to them; except in the event cancellation is due to a significant event that makes it infeasible to operate the expedition as planned, in which case T&A will provide the participant with a refund and/or credit toward a future Nomad Photo Expedition trip equivalent to monies paid to them.
 
The applicant acknowledges that travel on a Trekking y Aventura trip requires a degree of flexibility, and understands that the trip’s route, accommodation and modes of transport are subject to change without prior notice due to local circumstances. Should Trekking y Aventura deem it advisable to amend an itinerary for any reason, it may do so by shortening, varying or rerouting any trip. These changes are binding and additional expenses will be charged to the applicant if the reason for any major alteration is outside Trekking y Aventura control.
 
If we cancel the trip in progress, the participant will receive a prorated refund and/or a credit based on the number of days not completed on the expedition. We will not be responsible for any additional expenses incurred by participant in his/her preparation for the trip (e.g., nonrefundable airline tickets visa fees, if applicable clothing, equipment and medical expenses, etc.).
 
The itineraries and staff presented in this catalog are subject to modification and change by Nomad Photo Expedition. We reserve the right, without penalty, to make changes in the published itinerary whenever, in our judgment, conditions warrant, or if we deem it necessary for the comfort, convenience, or safety of participants.
 
The maximum number of participants are listed under the workshop/trip details section of each individual workshop. However, we reserve the right to add by up to one, the maximum number of participants per workshop, at any time as well as to include, within the maximum participant´s limits, up to three non-photographer travelers on each trip. These extra people, usually those accompanying their photographer spouse, friend or partner, will not be entitled to any private photography tutoring time.
 
The participant further acknowledges that weather conditions may be severe, adverse and/or unpleasant and that medical services or facilities may not be readily available or accessible during some or all of the time during which he/she is participating on the trip. Trekking & Adventure reserves the right to request a medical certificate from a participant at any time before departure or during the photo tour. T&A will ultimately determine an individual’s ability to embark upon the photo tour. Once a booking has been accepted, medical circumstances will not be considered as exceptions to the cancellation policy.
 
While travelling with Trekking y Aventura the applicant agrees to accept the authority of the leader or local operator at all times. The applicant is aware that travel within a group may involve compromise to accommodate the diverse desires and physical abilities of group members. The applicant understands that Trekking y Aventura reserves the right to decline, accept, or retain any person as a member of the group at any time.
 
Itineraries have been carefully constructed to assure participants the best each destination has to offer; however, should events arise that are beyond our control, activities and hotel arrangements are subject to change without notice. The itineraries summarize typical areas you will explore. Since there is no possible way to visit all of them, your guides will plan each day considering the interests of the group and the weather at hand. Be assured that we will make substitutions that are as similar in quality and interest as possible.
 
The participant acknowledges that he/she is aware that such a the trip he/she is undertaking in remote areas of the world implies a risk of illness, injury or death which may be caused by forces of nature, illness, or by willful or criminal conduct of third parties or by terrorism. You acknowledge that travel to foreign countries entails unanticipated risks which could result in physical or emotional injury, paralysis, death, or damage to yourself, to property, or to third parties. You understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity. The risks include, among other things: the hazards of walking on uneven terrain (cobblestones) and slips and falls, street muggings, hijacking, your own physical condition.
  
Booking (All photo tours excepted Cuba. Scroll down for the special Cuba terms).
 
1) Bookings should be made by email to the following address:
 
photography@trekkingyaventura.com
 
The personal information to be supplied is detailed below:
 
– Full name of the person who is traveling (according to the passport) and ID number.

– Postal address, telephone number, mobile phone and email address.

– Passport details (passport number, date and place of birth, date and place of issue and date of expiry). We advise sending us a scanned image, as it is required at most destinations.
  
2) A deposit 1.000 US$ per person shall be made. Bookings shall not be considered as firm until evidence of this payment has been provided.
 
Wire transfers, Visa and / or Master Card, direct deposits, checks and cash are accepted.
 
The name/s of the person/s who is/are travelling is/are required to appear in all transactions/communications.
 
Full insurance of initial deposit (All photo tours excepted Cuba. Scroll down for the special Cuba terms.)
 
In accordance with the EEC directive. 90/314 all passengers booking with Trekking & Adventure Ltd are fully insured for the initial deposit and subsequently the balance of all monies paid, including repatriation if required, arising from the cancellation or curtailment of the travel arrangements due to the insolvency of Trekking y Aventura Ltd. A certificate detailing this cover will be given to each and every passenger as evidence of cover. Please ensure that you have been given the appropriate certificate(s) at the time of booking.
  
Cancelation policy.- (All photo tours excepted Cuba. Scroll down for the special Cuba terms.)
 
Unless otherwise stated the following cancellation policy applies:
 
A 1.000 USD deposit is required to book your spot.
 
Full payment is due no later than 90 days prior to departure unless indicated otherwise in the description of the tour or workshop.
 
All cancellation notices must be received in writing and will become effective as of the date of the postmark.
 
Trekking & Adventure Ltd. reserves the right to cancel a reservation if full payment has not been received by 90 days prior to departure. All cancellation notices must be received in writing and will become effective as of the date of the postmark.
 
– If you cancel 121 days or more prior to departure we’ll give you back your deposit less 300 $.
 
– Between 91 and 121 days before the departure date, T&A will retain your full deposit and/or partial payment as well as fees that are charged by the suppliers providing the services included in your tour, and/or the airlines providing the air transportation . Fees may range from 25% to 100% of tour costs.
 
– Less than 91 days before the departure date, 50% of the price of the tour as well as fees that are charged by the suppliers providing the services included in your tour, and/or the airlines providing the air transportation . Fees may range from 25% to 100% of tour costs.
 
– Less than 60 days before the departure date, 100 % of the price of the tour .
 
Any airline tickets issued are subject to the carrier’s refund policy. Leaving an expedition in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions of an expedition. No refunds will be given for unused hotel rooms, meals, sightseeing trips, or trek arrangements.
  
The land cost does not include:
 
Domestic or International air fare unless specifically stated on the itinerary ; other airfare if noted in exceptions; air fare tax; airport departure tax; airport transfers; additional transfers or accommodations that may be required by those not travelling with the group; excess baggage charges; meals not included in itinerary; activities taken on your own; passport/visa expenses; personal medical or travel insurance; any expenses of a personal nature, such as room service, laundry, beverages not included with meals, medical expenses, photographic equipment, any activities not specified in tour itinerary or listed as optional, or any items not listed in what is included; fuel surcharges; exchange rate surcharges; upon the completion of your trip, modest gratuities to the local guides and the drivers are customary; tips for meals not included in itinerary.
  
Passport and Visa
 
The applicant must carry a valid passport and have obtained the appropriate visas when travelling . Applicants must ensure their passport is valid for 6 months beyond the duration of the trip. It is the applicant’s responsibility to ensure that they are in possession of the correct visas for the trip they are undertaking. We cannot accept responsibility if the applicant is refused entry to a country due to incorrect visa documentation.
 
The client acknowledges that it is solely his/her responsibility to ensure that he/she is in possession of the necessary travel documents that may be required in respect of the proposed tour and itinerary as well as all health and other certificates that may be required from time to time. The client acknowledges that Trekking y Aventura is not assuming any obligation or liability .
  
Accommodation
 
The accommodation can not always be a high standard when travelling in developing countries so sometimes things will not always run as smoothly as they would in a western country. The further you venture from the beaten track the more basic the standard of accommodation and levels of service. This is all part of your adventure travel experience.
  
Single Travelers
 
Accommodations (hotels, tents, and cruise cabins) are based on double occupancy. If the participant prefers single accommodations, he/she must pay a single supplement fee, which is listed in the Trip Itinerary. If the participant is traveling alone and wishes to share accommodations, we will assign him/her a roommate of the same gender. If there is no one with whom the participant can share, he/she is required to pay the single supplement fee.
  
Fitness and Health
 
The majority of trips are not strenuous (see exceptions for particular destinations) and anyone who is reasonably fit should be able to take part in most of the activities. You may experience general fatigue due to the long flights and the change in time zones. You will need to be sufficiently agile to climb in and out of the tour van and be able to carry and manage your own equipment. We will frequently hike trails ranging from easy to moderate. Some hotels do not have elevators or air conditioners.
 
If you have any special needs or any physical condition that you feel might prevent you from fully participating, please contact Trekking y Aventura .
 
You should also be aware that medical services or facilities might not be readily available during all or part of your trip. This could include emergency medical care, presence of physicians, or adequate medication.
  
Insurance
 
Each participant must be covered by medical insurance that is valid overseas. The applicant’s travel insurance must provide cover against personal accident, medical expenses, emergency repatriation and personal liability.
 
We strongly recommend insurance coverage for cancellation be taken at the same time as payment is made, as no exception to the cancellation provisions that can be made. We also recommend provisions for curtailment, loss of luggage and personal effects. We recommend the purchase of the optional supplemental travel insurance package to protect oneself in case of an unexpected medical emergency.
 
We strongly urge you to evaluate your risk and to take out insurance on your trip. It is vital for you to realize that if you experience a delay or find it necessary to cancel or cut short your trip for any reason, you will lose part or the entire sum you’ve invested in it.
 
Travel insurance helps to minimize the risk of monetary losses you would incur in the event of a delay of your departure due to weather, airline strike, missed connection, etc., your inability to travel for reasons such as illness, injury, unforeseen financial complications and other personal circumstances, or if you were required to cut your trip short for medical or any other reasons.
  
Photo Release
 
Trekking y Aventura reserves the right and permission to use photographs of individuals on tour for use in promotional and publicity purposes. We also reserve the right to use clients photographs for promotional and publicity purposes, when submitted to Trekking y Aventura