GENERAL TERMS AND CONDITIONS
By registering for a Nomad Photo Expedition trip , you acknowledge that you have voluntarily applied to participate on this trip and that you have read the description of the trip as it appears in the current catalogue or website.
THE AGENT AND SERVICES LIABILITIES
Nomad Photo Expedition is a brand owned by the Company Elite Line SL, based in Madrid, Spain. The pace of each journey, the dedication to one or another theme and/or region, are designed and determined by Harry Fisch based on his experience in the region, research and/or accounts of other travelers, as well as relationships established over the years at various destinations. Harry Fisch and/or Elite Line S.L. do not own or operate any entity, which is to or does provide goods or services for your trip including, for example, lodging facilities, airline, vessel, minibus, or other transportation companies, guides or guide services, local ground operators, providers or organizers of optional excursions, food service providers, etc. All such persons and entities are independent contractors and/or Travel Agents.
As a result, Harry Fisch and/or Nomad Photo Expeditions are not liable for any negligent or wilful act or failure to act of any such person or entity or of any third party.
Travel arrangements, logistics, bookings, support, insurance, and everything related to the activity of a Travel Agent is organized by an appointed and official Travel Agent.
Any airline tickets issued are subject to the carrier’s refund policy. Leaving an expedition in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions of an expedition. No refunds will be given for unused hotel rooms, meals, sightseeing trips, or trek arrangements.
RESPONSIBILITIES OF PARTICIPANTS
The participant is responsible for understanding the conditions as described in the Trip Itinerary and selecting a Trip in consultation with us that is appropriate to his/her interests and abilities. In addition, the participant should prepare for the Trip by reading the Trip Itinerary and supplemental Trip information in the pre-Trip materials and for bringing the appropriate clothing and equipment as advised in those materials. The participant should also consult his or her physician to determine his or her suitability for the Trip and to discuss any over the counter or prescription medicines he/she should consider taking relative to the demands of the Trip (e.g. in the case of trips which travel to higher altitudes). We reserve the right in our sole discretion to accept, decline to accept, or remove any participant on a Trip at any time during the Trip. In the event of removal from a Trip, refunds are not given.
You are expected to travel with your own insurance. Also, please be advised that a CANCEL FOR ANY REASON INSURANCE is highly recommended. Travel and medical insurance is the responsibility of the passenger to purchase. You should carry your own insurance when travelling with us. Learn what medical services your health insurance will cover overseas. Whether your insurance is valid overseas or not, you may be required to pay for care when you receive it. If your insurance policy does not cover you abroad, consider purchasing a short-term policy that does. Many travel agents and private companies offer insurance plans that will cover health care expenses incurred overseas including emergency services such as medical evacuations.
Travel insurance helps to minimize the risk of monetary losses you would incur in the event of a delay of your departure due to weather, airline strike, missed connection, etc., your inability to travel for reasons such as illness, injury, unforeseen financial complications and other personal circumstances, or if you were required to cut your trip short for medical or any other Medical.
NOTE: Social Security and Medicare do not provide coverage outside of the U.S.
Trip Cancelation Insurance
Trip cancellation insurance is strongly recommended. Here you can find one of the possible choices in US https://www.travelinsure.com/select?site=tg
MEDICAL AUTHORIZATION AND COVERAGE:
In the event the participant becomes sufficiently incapacitated as to be unable to direct his or her own care, there is no one on the trip who can direct participant’s care, and Trekking & Adventure and/or Nomad Photo Expeditions is unable or does not have time to contact participant’s emergency contact, the participant, by registering and paying a deposit for an Expedition, authorizes any medical treatment deemed necessary in the event of any injury or illness while participating in the activity including, but not limited to, X-ray, examination, anaesthetics, medical or surgical diagnosis, or treatment and hospital care which is deemed advisable by, and is to be rendered by a duly licensed physician deemed competent to render the necessary care. In addition, the participant certifies that they have medical insurance which will cover personal accidents, medical expenses, medical evacuation, air ambulance, loss of effects, repatriation costs and all other expenses which might arise as a result of loss, damage, injury, delay or inconvenience occurring to the participant, or that in the absence of this medical insurance coverage, the participant agrees to pay all costs of rescue and/or medical services as may be incurred on the participant’s behalf.
If you have any special needs or any physical condition that you feel might prevent you from fully participating, please contact Trekking & Adventure.
You are expected to be in reasonable shape and fitness and being able to walk for several hours at a normal pace as well as to take care of your own equipment. You could have to transport your own luggage and bags in airports and hotels. By registering in our workshops you attest that you have no physical limitation or incapacity that could create risk to or impact in the rhythm of the rest of the group. We reserve the right to refuse the participation of any participant not considered suitable due to his fitness level.
The majority of trips are not strenuous (see exceptions for particular destinations) and anyone who is reasonably fit should be able to take part in most of the activities. You may experience general fatigue due to the long flights and the change in time zones. You will need to be sufficiently agile to climb in and out of the tour van and be able to carry and manage your own equipment. We will frequently hike trails ranging from easy to moderate. Some hotels do not have elevators or air conditioners.
ASSUMPTION OF RISK
By registering for a trip or an expedition, the participant acknowledges that he/she is aware that travel such as the trip he/she is undertaking involves potentially dangerous activities, some in remote areas of the world, with a risk of illness, injury or death which may be caused by forces of nature, illness, or by wilful or criminal conduct of third parties or by terrorism.
The participant further acknowledges that weather conditions may be severe, adverse and/or unpleasant and that medical services or facilities may not be readily available or accessible or consistent with standards in the United States during some or all of the time during which he/she is participating on the trip and that when available may not be of the quality which exists in the United States.
Itineraries have been carefully constructed to assure participants the best each destination has to offer; however, should events arise that are beyond our control, activities and hotel arrangements are subject to change without notice. The itineraries summarize typical areas you will explore. Since there is no possible way to visit all of them, your guides will plan each day considering the interests of the group and the weather at hand. Be assured that we will make substitutions that are as similar in quality and interest as possible.
The participant acknowledges that travel to foreign countries entails unanticipated risks which could result in physical or emotional injury, paralysis, death, or damage to yourself, to property, or to third parties. You understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity. The risks include, among other things: the hazards of walking on uneven terrain (cobblestones) and slips and falls, street muggings, hijacking, your own physical condition, eventually death.
Trekking & Adventure and/or Nomad Photo Expeditions assumes and incurs no liability as a result of any weather event, war, unrest, political confrontation or other act of God which may occur anywhere in the world that may impact this trip.
Trekking & Adventure and/or Nomad Photo Expeditions has no liability for any events over which they do not have direct control and may alter or influence.
Trekking & Adventure and/or Nomad Photo Expeditions is not responsible for any issues due allergic reactions to foods or related illnesses.
MEDICAL & HEALTH
Hospital facilities or appropriate medical facilities or doctors are often unavailable and evacuation can be prolonged, difficult, and expensive. We assume no liability regarding provision of medical care.
Participants must be in good physical and mental health. Any physical condition, diet, or treatment requiring special attention must be reported in writing when the reservation is made. By registering for a trip, the participant certifies that he/she is physically fit and does not have a condition that would limit mobility.
The participant further certifies that he/she does not have any mental, physical, or other condition or disability that would create a hazard for him/herself or other participants.
The participant must notify us of any medical issues well before departure. We reserve the right in our sole discretion to accept, decline to accept, or remove any participant on a trip at any time during the trip. In the event of removal from a Trip, refunds are not given.
If required, Physician Certificate must be signed by the participant’s physician and returned to us within 30 days after having been asked.
The State Department (www.travel.state.gov) and the Centres for Disease Control and Prevention (www.cdc.gov) periodically issues statements, advisories and warnings about risks to travelers. These statements are country specific and contain important information. We urge all participants to review these sites.
SUBJECT TO CHANGE
In the event that for any reason whatsoever, such as but not limited to a medical emergency, the originally assigned photographer is unable to accompany the trip, he will be replaced by another photographer with experience in the same destination. Such a change will not be deemed sufficient grounds for a refund other than stated in the cancellation policy.
Prices may vary without prior notice until the moment of the reception of the booking fee.
ITINERARY MODIFICATION & LIABILITIES
We reserve the right to cancel any trip because of inadequate enrolment that makes the trip economically infeasible to operate or because of our concerns with respect to the safety, health, or welfare of the participants.
If an expedition is cancelled by us prior to departure, Trekking & Adventure and/or Nomad Photo Expeditions will provide the participant with a full refund of monies paid to them; except in the event cancellation is due to a significant event that makes it infeasible to operate the expedition as planned, in which case T&A will provide the participant with a refund and/or credit toward a future Nomad Photo Expedition trip equivalent to monies paid to them.
Itineraries may be altered before departure until the moment of reception of the payment in full. Itineraries may be altered o during the trip depending on photographic interest upon decision of the accompanying photographer.
Trekking & Adventure and/or Nomad Photo Expeditions reserves the right to substitute hotels or accommodations with a similar category for those previously indicated and make any changes in the itinerary with respect to location, transportation or other trip details.
The applicant acknowledges that travel on a Trekking & Adventure and/or Nomad Photo Expeditions trip requires a degree of flexibility, and understands that the trip’s route, accommodation and modes of transport are subject to change without prior notice due to local circumstances. Should Trekking & Adventure deem it advisable to amend an itinerary for any reason, it may do so by shortening, varying or rerouting any trip. These changes are binding and additional expenses will be charged to the applicant if the reason for any major alteration is outside Trekking & Adventure control.
If we cancel the trip in progress, the participant will receive a prorated refund and/or a credit based on the number of days not completed on the expedition. We will not be responsible for any additional expenses incurred by participant in his/her preparation for the trip (e.g., non-refundable airline tickets visa fees, if applicable clothing, equipment and medical expenses, etc.).
The itineraries and staff presented in this catalogue are subject to modification and change by Nomad Photo Expedition. We reserve the right, without penalty, to make changes in the published itinerary whenever, in our judgment, conditions warrant, or if we deem it necessary for the comfort, convenience, or safety of participants.
Trekking & Adventure and/or Nomad Photo Expeditions further reserves the right to modify, change or cancel the itinerary as it sees fit.
The participant further acknowledges that weather conditions may be severe, adverse and/or unpleasant and that medical services or facilities may not be readily available or accessible during some or all of the time during which he/she is participating on the trip.
While travelling with Trekking & Adventure the applicant agrees to accept the authority of the leader or local operator at all times. The applicant is aware that travel within a group may involve compromise to accommodate the diverse desires and physical abilities of group members. The applicant understands that Trekking & Adventure reserves the right to decline, accept, or retain any person as a member of the group at any time.
Trekking & Adventure and/or Nomad Photo Expeditions may cancel any trip prior to departure if they feel it is in the best interest of the trip and the participants to do so.
Trekking & Adventure and/or Nomad Photo Expeditions is charged with insuring the best interest of its clients and does everything reasonably expected to ensure their safety and well-being.
However, Trekking & Adventure and/or Nomad Photo Expeditions is not responsible for any costs or expenses and will not refund any trip payments nor is Trekking & Adventure and/or Nomad Photo Expeditions further liable for any other trip preparation expenses, including air tickets, visas, medical expenses or any other costs incurred in preparing for said trip. Trekking & Adventure and/or Nomad Photo Expeditions reserves the right to substitute trip leaders from those originally specified and to accept or retain any person as a member of any trip.
Trekking & Adventure and/or Nomad Photo Expeditions and/or their agents are acting only as agents for the passenger with respect to travel, including, but not limited to sightseeing, meals, lodge transportation and all other services whether by railroad, motorcar, motor coach, boat, ship, aircraft or any other form of transportation and Trekking & Adventure and/or Nomad Photo Expeditions assumes no liability for any loss, damage, injury, death, accident, delay or other event which may be occasioned either by reason of defect in any vehicle or conveyance, or for any other reason whatsoever or through the acts or omissions of any company or persons engaged in conveying the passenger in conjunction with the trip.
Trekking & Adventure and/or Nomad Photo Expeditions has the right to refuse service to any individual. This refusal of service could be based on personality conflicts, complaints from other guests, safety concerns or an understanding by Trekking & Adventure and/or Nomad Photo Expeditions staff that the photo tour may be too physically challenging for any particular individual. This policy can be enacted at any time prior to the trips departure. Trekking & Adventure and/or Nomad Photo Expeditions reserves the right to request a medical certificate from a participant at any time before departure or during the photo tour. T&A will ultimately determine an individual’s ability to embark upon the photo tour. Once a booking has been accepted, medical circumstances will not be considered as exceptions to the cancellation policy.
Additionally, Trekking & Adventure and/or Nomad Photo Expeditions assumes no responsibility for losses or additional expenses due to delays or changes in travel schedules, sickness, weather, strike, war or other causes. All such losses or expenses will be borne by passenger. Baggage and equipment is at the owners risk entirely, and it is the owners responsibility to make arrangements to convey said baggage and have it at the proper destination.
Trekking & Adventure and/or Nomad Photo Expeditions has the right to add up to 2 guests over maximum to a tour. This is sometimes needed to fill a vehicle, accommodate a couple or find a room mate for a guest.
BOOKING AND PAYMENT
Unless otherwise stated in writing the following payment terms apply:
1) A booking of US$ 1.000 per person shall be made.
2) A payment of US$ 2,000 per person 4 months before departure
3) The remaining balance 2 months before departure
Wire transfers, Paypal, Visa and / or Master Card, direct deposits, checks and cash are accepted.
All transfers excepted a bank to bank transfer will be charged for a transfer fee.
TRANSFER COST POLICY
We will assume the Paypal transfer fee only for the initial booking fee.
Else than this specific Paypal cost, we will only assume the transfer fees related to direct transfers made from your bank to our bank account. Any other transfer fee/cost (PayPal, credit card, etc…) will be charged on your final invoice with a cost charge of 3,8% based on the the funds transferred. Please note that in any event you could still be charged a transfer fee from your own bank.
FULL INSURANCE OF INITIAL DEPOSIT
In accordance with the EEC directive. 90/314 all passengers booking with Trekking & Adventure and/or Nomad Photo Expeditions Ltd are fully insured for the initial deposit and subsequently the balance of all monies paid, including repatriation if required, arising from the cancellation or curtailment of the travel arrangements due to the insolvency of Trekking & Adventure Ltd.
Important: If there is no specific cancellation policy for a specific trip this general cancellation policy applies. Please refer the specific cancellation policy of each trip. Some tours, such as CUBA among others, are subject to a specific cancellation policy.
If we cancel:
A full refund will be given.
In the unlikely event that we have to cancel a tour before it’s planed departure because of insufficient number of participants or any other reason, a full refund will be given.
If you cancel:
120 days or more before departure.-
$500 cancellation fee, plus any additional costs incurred, as well as any fees that are charged by the suppliers providing the services included in the Trip.
If you cancel but your spot is filled by another participant in the next 30 days after your cancellation we’ll refund your deposit minus payment processing fees and, additionally to any other fee, a $100 administrative fee. In all cases we will deduct bank charges and/or Paypal fees.
119 -90 days before departure.-
We will retain 50% of all sums paid plus any additional costs incurred, as well as fees, if applicable, that are charged by the suppliers providing the services included in the Trip.
If you cancel but your spot is filled by another participant in the next 30 days after your cancellation, we’ll refund your deposit minus payment processing fees and, additionally to any other fee, a $100 administrative fee. In all cases we will deduct bank charges and/or Paypal fees.
90 days or less before departure or anytime after departure.-
No refunds will be given.
Payments in full are required no later than 60 days prior to departure. If full and final payment is not received by this date you will be notified via email two times requesting final payment.
After that, we will consider your failure to make payment a cancellation and your spot in the trip will be forfeit and offered to those participants on the waiting list.
PASSPORT AND VISA
The applicant must carry a valid passport and have obtained the appropriate visas when travelling . Applicants must ensure their passport is valid for 6 months beyond the duration of the trip. It is the applicant’s responsibility to ensure that they are in possession of the correct visas for the trip they are undertaking. We cannot accept responsibility if the applicant is refused entry to a country due to incorrect visa documentation.
The client acknowledges that it is solely his/her responsibility to ensure that he/she is in possession of the necessary travel documents that may be required in respect of the proposed tour and itinerary as well as all health and other certificates that may be required from time to time. The client acknowledges that Trekking & Adventure is not assuming any obligation or liability.
The accommodation can not always be a high standard when travelling in developing countries so sometimes things will not always run as smoothly as they would in a western country. The further you venture from the beaten track the more basic the standard of accommodation and levels of service. This is all part of your adventure travel experience.
Accommodations (hotels, tents, and cruise cabins) are based on double occupancy. If the participant prefers single accommodations, he/she must pay a single supplement fee, which is listed in the Trip Itinerary. If the participant is traveling alone and wishes to share accommodations, we will assign him/her a roommate of the same gender. If there is no one with whom the participant can share, he/she is required to pay the single supplement fee.
If you take prescription medication:
o Pack enough to last your entire trip, including some extra in case you are unexpectedly delayed.
o Carry your medications in their original labeled containers, and pack them in your carry-on bag since checked baggage is occasionally lost or delayed.
o Just in case, carry another set of your medications in your checked baggage
o Ask your pharmacy or physician for the generic equivalent name of your prescriptions in case you need to purchase additional medication abroad.
o Get a letter from your physician in case you are questioned about your carry-on medication; some countries have strict restrictions on bringing prescription or even non-prescription medications into the country without proper medical documentation.
Trekking & Adventure and/or Nomad Photo Expeditions reserves the right and permission to use photographs of individuals on tour for use in promotional and publicity purposes. We also reserve the right to use clients photographs for promotional and publicity purposes should they be submitted by the clients.
GOVERNING LAW AND ENFORCEMENT
This Agreement will be governed by and construed in accordance with the laws of of Spain. Any legal proceeding arising out of or relating to this Agreement will be instituted in a Spanish court..